Constitution

Canadian Association for American Studies

Constitution

 

Article I: Name and Purpose

Section 1. The name of the organization shall be the Canadian Association for American Studies (CAAS).

Section 2. The purpose of the CAAS shall be (a) to encourage study and research concerning the United States and (b) to examine the implications of such studies for Canada and other societies outside the United States.

Section 3. The CAAS seeks to further its aims by holding an annual conference, disseminating information to the membership (through, for example, the CAAS website), contributing to the publication of the Canadian Review of American Studies, and in other ways determined by its Executive Committee.

 

Article II: Membership

Section 1. The following are the classes of membership in the CAAS: Individual, Student, Institutional. The specific qualifications of each class of membership shall be established by the Executive Committee.

Section 2. Regular membership in the CAAS shall be open to academics and other persons qualified by reason of their interest in the aims and activities of the Association. Undergraduate and graduate students shall be eligible for student membership. Institutional membership shall be open to all interested organizations.

Section 3. Any person or institution interested in furthering the objectives of the CAAS shall become a member upon submitting application and paying the dues specified.  Membership is tied to subscription to the Canadian Review of American Studies (see Art. II, sec. 4).

Section 4. The dues for each class of membership shall be set by the Executive Committee and approved by a majority of the membership at the General Meeting.  Membership is tied to subscription to the Canadian Review of American Studies, such that all members are automatically subscribed to the journal, and all journal subscribers are automatically members.  Membership dues are usually collected at the annual conference, but people may join at any time through subscribing to the journal.

Section 5. All members except institutional members shall have the right to attend, participate in, and vote at the General Meeting and in all elections.

 

Article III: Officers, Elections, and Terms of Office

Section 1. To direct the Association, there shall be an Executive Committee consisting of a President, Vice-President, Secretary, Treasurer, Digital Communications Officer, Student Representative, United States Representative, and five Regional Representatives (Pacific, Prairies, Ontario, Quebec, and the Atlantic Provinces). The Executive is committed to sustaining diversity in its membership, in terms of gender, race, linguistic groups, and disciplinary interests. The editor(s) of the Canadian Review of American Studies shall be ex officio members of the Executive Committee. The immediate Past President shall be an ex officio member for two years.  Other Past Presidents will also, at their discretion, be available as ex-officio advisors to the executive and its officers; to aid in this role, a list of Past Presidents will be maintained on the website.

Section 1a.  In addition to the members listed in Section 1, the Executive Committee will also include up to five (5) Members-at-large, serving ex officio.  These members will be chosen by the executive in order to encourage participation in governance of the CAAS, and to open Executive discussions to a larger membership base.  One Member-at-large will normally be a US Member-at-large.  These members will not have official votes on the Executive.  Members-at-large are also eligible to serve on the Prize Committee.

Section 1b.  The President, Vice-President, Secretary, and Treasurer shall serve as Executive Officers of the Association, and be charged with daily governance tasks as they arise between meetings of the entire executive.  The Executive Officers may and shall contact any other member of the Executive, including ex officio members (e.g., the Editor of CRAS), in relation to such governance tasks as is appropriate.  Any actions taken by the Executive Officers according to this Section will be reported in full to the Executive at their next meeting.

Section 2. The President, Vice-President, Secretary, Student Representative, and Treasurer shall be elected for two-year terms. The Executive Committee will normally recommend the Vice-President to succeed the outgoing President. The Digital Communications Officer, United States Representative, the Regional Representatives, and the Members-at-large shall be elected for three years. Elections shall be staggered as determined by the Executive Committee. All officers are eligible for re-election.

Section 3. Elected members of the Executive Committee shall be chosen by a majority vote of the membership at the General Meeting. The Executive Committee shall recommend a person to fill each position in the year the incumbent’s term ends. Nominations for any position may also be made by the membership from the floor at the General Meeting.

Section 4. The Executive Officers shall normally serve as a Nominating Committee to recommend individuals for positions on the Executive. The Executive can also choose to strike an ad hoc Nominating Committee for this purpose, consisting of three persons, which could include members from within and from outside the Executive.

Section 5.  Either the Executive Officers or the Nominating Committee (as determined by Art. III, Sec. 4) shall also appoint a Prize Committee, consisting of three persons, normally from among the Members-at-large.  This committee shall be tasked each year by the Executive with recommending to the Executive nominees for each of the Ernest Redekop Prize and the Robert Martin Prize (see Art III, Sec. 5a).  Members of the Prize Committee will serve for two years. Terms will be staggered as determined by the Executive Committee.

Section 5a: The Ernest Redekop Prize will be awarded to the best article, as determined by the Prize Committee, that appears in one volume (year) of the CRAS.  The Robert Martin Prize will be awarded to the best monograph that is written by a member of the CAAS, as selected by the Prize Committee from among such books published in a calendar year.  Members are responsible for informing the committee of such books, and sending three copies to the Prize Committee for adjudication.  The Prize Committee shall announce a call for such books once a year through the CAAS website and/or any other forums deemed appropriate by the Committee.

Section 6. The Vice-President will become the President for any vacancy occasioned by death, resignation, or disability. In the event of the vacancy of any other position on the Executive resulting from death, resignation, or disability, the President in consultation with other members of the Executive shall name a temporary replacement to hold the position until the next election.

 

Article IV: General Meeting

Section 1. The General Meeting of the membership shall be held at the annual conference of the CAAS to discuss Association business and conduct elections.  All votes will be decided by a majority of those members present and voting. The President will chair the Meeting and report as necessary on the affairs of the Association.

Section 2. Should the Executive Committee decide that an extraordinary meeting of the Association is necessary on any issue, the Committee will arrange for it to be conducted by the Secretary by means of an electronic ballot of the membership (for example, via the CAAS website or email). Such votes will be decided by a majority of the members voting. The Secretary shall allow 14 days from the date the ballots are made available before tallying the final vote. The Secretary shall first report the results of the vote to the President and other members of the Executive and then to the membership.

 

Article V: The Canadian Review of American Studies

Section 1. The CAAS shall act as the sponsoring organization and publisher of the Canadian Review of American Studies.

Section 2. The Executive Committee shall serve as the liaison with the editor(s) of the Canadian Review of American Studies. The editor(s) shall be responsible for the operation and direction of the journal. The Executive Committee shall have the authority to act on behalf of the Association to ensure the proper management of the journal and to oversee overall content and quality.

Section 3. The Executive Committee shall determine the location of the journal, choose the editor(s), and fix the term of appointment of the editor(s). The term of appointment shall be five years, unless otherwise determined by the Executive Committee. The appointment shall be renewable by mutual consent of the Executive Committee and the editor(s). The Executive Committee shall review the performance of the editor(s) prior to a final decision on an additional term and make recommendations to the General Meeting on these matters.

Section 4. In the case of a co-editorship where one editor resigns during his or her term, the Executive Committee shall appoint a replacement if deemed necessary. The Executive Committee shall consult the remaining editor before appointing a replacement.

Section 5. The editor(s) shall report on the operation (including financial details) and direction of the journal to the Executive Committee and the General Meeting.

 

Article VI: Amendment

Section 1. Proposed amendments to the Constitution must be submitted in writing to the Executive Committee at least one month before its meeting. An amendment requires for approval a two-thirds majority of those voting at the meeting. An amendment so approved shall be submitted by the Secretary to a vote of the membership at the Annual General Meeting or, when the Executive deems a vote must happen before the next meeting, by means of an electronic ballot (through the CAAS Website or via electronic mail, for example). An amendment requires the approval of two-thirds of those members voting. The Secretary shall allow at least 14 days from the date the ballots are made available before tallying the final vote. The Secretary shall first report the results of the vote to the President and other members of the Executive Committee and then to the membership.

(As amended by the CAAS membership, 2010)